Holacracy Community of Practice Archive, 2015-2019 Community Holacracy Web Site

Virtual Elections and the Ballot/Nomination Process

Folks -

Nearly ALL of our meetings are virtual, with once or twice per year exception, using Zoom.  We have found the 'submit ballot' / 'nomination' part of the Election process a bit clunky given this constraint.

Our only work-around to date has been a verbal statement of candidate, which might defeat the idea of the initial ballot being private-until-read, thereby not prejudicing other nominations.

Does anyone else run virtual meetings and have suggested work-arounds to the Election process that follows the Constitution more literally?  I wouldn't mind the next Constitution including something less reliant on the paper ballot steps.  Overall it seems a bit awkward and definitely hard to do remotely.

Ideas!?

6 Replies
Karilen Mays
12/30/2015

Aside from trying to get everyone to type their nomination, but only hit enter " in 3"? No, and I would really love to know what others do as well. 

If someone isn't at their computer, then I have them go first verbally and I type theirs in after I check with everyone to confirm they have their nominations decided. Clunky for sure.

Rebecca Brover
12/30/2015

What an interesting conundrum in our age of technology!

I might suggest either a text or instant message to the facilitator only as that is the Role which will read each nomination aloud once all have been submitted. Even if someone is away from their computer, it is likely they may have texting ability if they are on a cell phone during the meeting.

Margaux
12/31/2015

I agree with Rebecca: everyone send a chat message to the Facilitator with the name of the person nominated and then the Facilitator reads it out loud and asks why she nominated this person.

Tyler Danke
12/31/2015

We use Google forms that populate a google sheet. The form has fields for

1 who would you like to nominate for Secretary and who would you like to nominate for Facilitator. Google saves the nominator and time automatically because they are logged in to their google drive account. 

Keith Jarvis
12/31/2015

Wow, great ideas - we did in fact use the 'private chat message to Facilitator' approach and it worked fairly well, except one of our members was on via phone, so we had him state verbally, after all the texts were received, then the Facilitator asked him the 'why' question first.  Not too bad.  

I also like Tyler's Google form - I'm using those a great deal in other contexts and will discuss it with our new Secretary.

That's right - you heard it here first - I've been Secretary since Aug 2014 and am no more.  Anchor Circle Facilitator at your service!

Stephan Jenner
01/11/2016

Thanks Keith I love the private chat to the facilitator idea will try it at my next election