Holacracy Community of Practice Archive, 2015-2019 Community Holacracy Web Site

Strategy Meeting Process v1.0

Part 1. Policy passed in the Board Circle, which contains the GCC:

Policy: Strategy Definition Process

Each Circle shall regularly engage in a "Strategy Meeting" process to define Strategies, using whatever more specific process and rules may be defined or evolved by the General Company Circle. The Facilitator of a Circle shall be accountable for facilitating the Strategy Meetings of such Circle.

Part 2. Policy passed in the GCC Circle

Policy: Strategy Meeting Process

Per the Board-specified Constitution amendment, the following "Strategy Meeting" process shall be used by each circle as the only method to define Strategies for that circle, unless both Lead Link and Rep Link agree to add or change a Strategy outside of a Strategy Meeting. This meeting does not count as a Governance Meeting, unless reasonable notice has been given per the Constitution's requirement.

Strategy Meeting Process:

1) Check-in Round

2) Orientation: Review Purpose, Domains, & Accountabilities of Circle, and any Strategies of Super-Circle

3) Retrospective:
a) Each participant individually and silently reflects, captures, and posts notes covering:
i) What was done as a result of the previous Strategy
ii) Key facts & events for the circle; external changes, opportunities, trends, data, etc.
b) Participants collectively organize individual notes into related/useful groupings
c) Facilitator focuses on each grouping one at a time; participants describe/clarify key notes they've added and share reflections; Facilitator captures any tensions that surface on a separate list.

4) Strategy Generation:
a) Surface ideas: "What might make sense to emphasize operationally to address these Tensions?". Participants capture ideas individually, then post and describe each.
b) Discuss to converge: "What Strategy should guide our decision making? What should we emphasize?"
c) Lead Link proposes one or more Strategies; process proposal via IDM

5) Unpack the Strategy:
a) Each participant reflects upon & captures Projects, Next-Actions, and/or Tensions they will process from each of their Roles to enact the Strategies
b) Each participant shares what (tensions, actions, projects, etc.) they've captured to process in a round, if anything
c) A space to is allowed to solicit feedback from others and for others to request further Projects/Next-Actions of their Roles

6) Closing Round

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