I realize in coaching of structures that the participants have difficulty integrating the duties and responsibilities of member and role. I wanted to give a clear sentence on these accountabilities.
I have extracted (here below) what the constitution says about it. In particular 1.2 RESPONSIBILITIES OF ROLE-FILLING and 4.1 DUTIES OF CIRCLE MEMBERS.
I found that neither the purpose of the circle member nor that of the role-filling are written. This is why I wonder what is the purpose of a circle member who fulfills a role.
I propose two purpose on top of the accountabilities rights below, I request your feedback :
Purpose of a member who fullfillsa role :
1_ "Enact at your best your role’s purpose and each of your Role’s Accountabilities in order to realize the purpose of the organization.
2 " Enact at your best your role’s purpose and each of your Role’s Accountabilities taking into account the needs of other in the group and the needs of other roles”
Accountabilities of a member who fullfillsa role :
Prioritization: You regularly review how to implement the purpose and Accountabilities of your Role, by defining the "Next Actions" and "Projects" useful.
You look at the relevant Next Actions and then run the one that you think is most valuable to the Organization. You have the authority for this choice related to your Role. You can not control another role.
Tensions: You identify the gaps between your ideal and the current way of expressing the purpose and the Accountability of your Role and then you try to resolve these Tensions using your authority and meetings.
- (a) process requests from other Members. (Process means registering the Next-Action, not executing it.)
- (b) participate in a specific tactical or governance meeting if a member requests it
- (c) Align yourself with Circle Priorities and Strategies
Tracking : You keep up to date a follow-up of all the Projects and Next Actions in your Role Transparency:
(a) Projects and Next Actions: share any Project and / or Next-Action you follow
(b) Relative Priority: express your judgment regarding the relative priority of your Projects or Next Actions
(c) Projections: provide a date when you expect to complete any Project or Next Action. It's not a commitment that binds you.
(d) Fill in the Checklists and Indicators that relate to your roles