One thing I've been doing when capturing tensions for myself is to use a practice from agile software development: writing them in user story format. User stories are used when describing feature requests. The format goes something like this:
"As <role>, I want <goal/desire> so that <benefit>."
"As a Feature Developer, I find it slow to have to parse through new systems without any orientation to the new code and I would like a role to be accountable to orient me, so that I can get up to speed more quickly."
Basically, it states the role it is coming from, says what you want, and gives a why to help others understand the motivation behind it. Personally, I think it is a good format for other types of requests as well.