Holacracy Community of Practice Archive, 2015-2019 Community Holacracy Web Site

capacity and priorities in different circles

Hi All,

My question is if someone knows how you set priorities if 1 person has different roles in different circles and when capacity of this person is probably not enough (not enough time for both roles) and the work has to be done f.e. for a client.

Thanks for your response :-)

Christel

 

 

9 Replies
Christel Hofman
11/23/2015
Originally Posted by Christel Hofman:

Hi All,

My question is if someone knows how you set priorities if 1 person has different roles in different circles and when capacity of this person is probably not enough (not enough time for both roles) and the work has to be done f.e. for a client.

Thanks for your response :-)

Christel

 

 

Am I not clear enough, or is this a topic in wich no one is sure what to do? Please let me know.

Juliane Martina Röll
11/23/2015

 

The question that jumps out for me is: who is you? You ask if someone knows "how you set priorities". Who is that? What are you trying to do?

 

Basically, nobody in Holacracy sets priorities for others; except, when useful or necessary, the Lead Link of a Circle. 

 

If your role is in trouble because of someone else not doing their job, you can

  • ask the Lead Link to set a priority
  • ask the Lead Link to reallocate the role to someone else
  • ask the Lead Link to allocate more resources to the role
  • do the work yourself
  • ...

You seem to be focusing on a person, wanting someone to "set priorities" for them. Is that right? That's not how it works: Holacracy deals only with the work. What do you need?  

 

Does this help? I am not really clear on what your situation is. It might help if you clarified from what perspective you are asking: are you a fellow circle member? Are you the one responsible for delivering to the client? What are you trying to achieve?

Christel Hofman
11/23/2015
Originally Posted by Martin Röll:

 

The question that jumps out for me is: who is you? You ask if someone knows "how you set priorities". Who is that? What are you trying to do?

 

Basically, nobody in Holacracy sets priorities for others; except, when useful or necessary, the Lead Link of a Circle. 

 

If your role is in trouble because of someone else not doing their job, you can

  • ask the Lead Link to set a priority
  • ask the Lead Link to reallocate the role to someone else
  • ask the Lead Link to allocate more resources to the role
  • do the work yourself
  • ...

You seem to be focusing on a person, wanting someone to "set priorities" for them. Is that right? That's not how it works: Holacracy deals only with the work. What do you need?  

 

Does this help? I am not really clear on what your situation is. It might help if you clarified from what perspective you are asking: are you a fellow circle member? Are you the one responsible for delivering to the client? What are you trying to achieve?

Hi Martin,

 

Thank you for your reply. I 'm not waiting for someone to set priorities. But you made the confusion in my head more clear for me. :-) I suggest the situation in which a lead link in circle A sets priorities and a lead link in circle B sets priorities. A person, f.e. John, is fulfilling a role in circle A and a role in circle B. John is asked by both lead links to prioritise the work so it meets the priorities of the circle (A and B). John senses a tension because he can't fulfill both roles like he wants to. What should he do? Ask both or one lead link to allocate more resources to the role, ask both lead links or one to reallocate the role(s) to someone else?

Juliane Martina Röll
11/23/2015

I don't see how that could be answered within Holacracy: It's up to John how to resolve his tension - ultimately a completely personal decision.

 

(Or, to answer your question: I don't think he "should" do anything special, besides sensing and processing the tensions and staying transparent to fellow circles members (4.1.1. b in the constitution comes to mind).)

 

Interested if others have a different view.

Margaux
11/23/2015

Christel,

 

If I understand you correctly, it is up to the Lead Link of the Super-Circle (the one including both circles) to set a relative priority for a specific project. Saying “prioritise that role other this role” doesn't make sense itself because it depends on projects.

Christel Hofman
11/23/2015
Originally Posted by Margaux:

Christel,

 

If I understand you correctly, it is up to the Lead Link of the Super-Circle (the one including both circles) to set a relative priority for a specific project. Saying “prioritise that role other this role” doesn't make sense itself because it depends on projects.

Following up on your responses, could this also be an accountability for a rep link?

Margaux
11/23/2015

It is not the role of the Rep Link per constitution. 

Christel Hofman
11/23/2015
Originally Posted by Margaux:

It is not the role of the Rep Link per constitution. 

Thank you both!!

Karilen Mays
12/02/2015

The lead link of a super circle can set priorities, but it is still up to role fillers to align to them and decide what and how to integrate that.

See letter c for duty to align to circle goals:  http://www.holacracy.org/constitution#413

If a person is doing their best to align to priorities, then they may want to request a new hire or additional role filler...or if a LL of a sub circle is not getting enough of the person as a resource, they may want to shop internally or externally for more resources...follow the tension.

It could make sense in my mind for a super circle LL to say prioritize circle A over circle B. In my interpretation, that is fine and it wouldnt have to be a project; it can be a strategy.

http://www.holacracy.org/constitution#222

But again, it may not be enough to get the resources allocated the way a sub circle LL desires.

In which case, maybe they want an employment level agreement from a highly valuable resource that says Karilen will spend at least 75% of time in "these types of work" and perhaps that could also help.