Holacracy Community of Practice Archive, 2015-2019 Community Holacracy Web Site

One formal note: You are making requests to the Secretary, while it would be the Facilitator's job to capture Agenda items. (See 3.3.4 - Agenda Building).

The process for Agenda Building is clear: 

When adding an agenda item, a participant may only provide a short label for the Tension, and may not explain or discuss the Tension further

It seems to me that you need to urge the Facilitator to follow the rules and build an agenda properly. 

The constitution doesn't specify an exact format for this agenda (or the process how it should be built), but you could easily propose one as a Policy, I think.

On another note: If agenda items are not captured fully at the beginning, usually there is little harm, because the tension persists and the tension holder can always add an agenda item later.

Does this help?