Great question. I will take a stab at a possible tension around office space might be resolved.
Tension: People keep moving around and Facilities Caretaker (Role) has no idea when groups/people move from one area to the next.
A possible way to resolve in Governance.
Propose that the Domain (think office space or facilities) of Office Layout be defined for/granted to the Facilities Caretaker Role or Facilities Circle (if there were one). The Role or Circle would then have authority to create a Policy that let the rest of the organization know how they could or could not impact the Domain.
Policy: Office moves
Any team member may move to any open office space, so long as they get prior approval from @Facilities Caretaker.
This example is by no means a perfect proposal, but I hope it helps you process your tension.