Holacracy Community of Practice Archive, 2015-2019 Community Holacracy Web Site
 

1/ Can we modify it entirely or do we need to keep some steps/focus and intent

2/ Can we specify in the policy that another role than the Secretary is organizing the meeting and/or another role than the Facilitator is facilitating? 

#1 I would interpret the Constitution http://www.holacracy.org/constitution#art423 in a way that it would be ok to change via governance the tactical meeting process even entirely as I get the last sentence "A Circle may adopt a Policy to add to or change this required process". In such case, this "new process" would still be called a tactical meeting process (And i would specify that into the Policy), facilitated by the elected Facilitator and scheduled by Secretary.

#2 Answer would be NO according to my first comment & interpretation.. 

The interesting piece IMO is how to constrain the election of the elected roles. From Section 2.5 my interpretation is that you cannot avoid the election process for any elected role but you may constrain the election by requiring per policy that eligible Core Circle Members should meet certain conditions such as having a specific badge or certification, or being assigned to another defined role in the Org., or ...

I have the case of a client asking me how to constrain the election of Rep Link in a specific circle. The client would love to assign directly the person filling the Rep Link, and this for good reasons like having powerfull & mature people as Rep Link into the Super-Circle. The case is a circle not being yet very mature  in the Holacracy practice, so some key tensions coming from the sub-circle are not processed in many cases. I am envisioning that a policy constraining the election of Rep Link could help, for example by requiring the person being elected to also be qualified from a list of qualified persons to be a Rep Link, such list being held by another role in another circle....

I would be interested to get inputs from others having experienced that one...